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* May also utilise the APEC Business Travel Card Scheme for entry. HR professionals taking charge Preparation is key. If not already done, establish a process under which visa assistance is to be handled by the business and the traveler. Some recommendations: That your employee speak with their HR professional or nominated immigration provider to ensure their activities fall within the parameters of the business visa requirements for the country to which they are traveling. Ensure the employee and business unit understand that the documentary requirements are to comply with the requirements of the foreign country. Arm your employee with a basic checklist for visa processing to ensure they are immediately aware of the documentary requirements for most visas (see sample checklist below). Set expectations from the outset by advising that visa preparation and issuance can take between 5-15 working days depending on the country your employee is required to travel to. Advise the traveler that criminal and health issues can impact the visa process, potentially delaying visa issuance and subsequently travel if additional checks are conducted by the respective Embassy, High Commission or Consulate General. Advise the business that visa requirements and processes are subject to frequent change, often without notification by the Embassies, High Commissions or Consulate Generals. Common documentary requirements for visa processing Passport valid for at minimum 6 months from date of entry into country to be visited √√ If not an Australian citizen, is the applicant able to demonstrate sufficient residency ties to Australia to permit the visa application to be processed in Australia? √√ Passport sized photograph(s) √√ Return travel itinerary, including hotel booking(s) √√ Visa application form √√ Business support letter from sending company stating activities to be conducted overseas and duration of stay √√ Invitation letter from company to be visited √√ Evidence of sufficient funds to cover employee for duration of stay √√ The APEC Business Travel Card Scheme An excellent option available to Australian citizen business travellers, but one which is seldom availed, is the APEC Business Travel Card. This Card is valid for 3 years (but linked to the validity of the travellers passport) and through successful application, permits multiple short-term business visitor entry to accredited business people to travel within the APEC region without a visa. Some real benefits of the card include the longer period of stay allowed than those applying for the usual business visitor visa, and the cardholders ability to access special 'APEC lanes' at major international airports which fast-track immigration processing on arrival and departure. The APEC Business Travel Card Scheme is an APEC initiative. The Scheme was developed in response to the need of business people to gain streamlined business visitor entry to the economies of the Asia-Pacific region to explore business opportunities, attend meetings, and conduct trade and investment activities. Just like a visa however, the APEC Business Travel Card Scheme does not affect the right of each participating economy to determine who may travel to, enter and remain in their economy, even after a business person has been issued with an APEC Business Travel Card Staying compliant All in all, it is important, from a risk perspective to ensure your traveler is 100% compliant with the immigration laws of the country to be visited. This will mitigate the travel risk not only to the employee but also avoid the company potentially being penalised for failure to comply with local immigration standards either by the way of a monetary fine or in a worst case scenario, being barred from conducting business activities. If in doubt as to whether your employee will be meeting immigration law requirements, we recommend that you to speak with an immigration service provider to gain the necessary information before travel is embarked upon. Useful websites: Index of Embassies and Consulates in Australia: www.protocol.dfat.gov.au/Mission/list.rails Travel to the United States: www.esta.cbp.dhs.gov/esta/esta.html APEC Business Travel Card Scheme: www.immi.gov.au/skilled/business/apec/ Australian Passport Information Service (APIS): www.passports.gov.au/images/apis.pdf Source: Human Capital Magazine |
