In an environment where it is virtually impossible to get consensus on anything, I think it is fair to say that people on all sides of the equation can unite on this: no one likes to fill in or process forms. Not only that, another truism that you could add to the certainty of death and taxes is the fact that there is no getting around the high number of forms new employees have to complete when they commence employment. From employment requisition and authorisation to hire, through to requirements like tax and super declarations, Onboarding new employees requires A LOT of forms. If you're still using paper to record and process this type of information, then you're still victim to manual double (or more) handling. This is an extremely inefficient way to operate in today's business environment, not to mention an expensive one. If you're ready for change, but you're not quite sure where to begin your digital transformation, digitising your forms is an easy place to start. It also gives you big wins, quickly, with minimal impact on your budget.
Let's face it, no one likes to fill in forms (yes, we already said that, but it is worth repeating because if you're an HR Professional and your employees are still using paper forms, please consider that switching to digital forms can quite literally have a positive impact on their wellbeing). Nor does anyone like to be stuck with the job of transferring information from a paper form into what ever system/s your business uses to store employee information. Especially if any of the information in one form is repeated on others. The good news is that HR software makes it possible to say goodbye to paper forms altogether. Imagine a seamless process whereby your new (or current) employees can complete ALL their forms via their digital device. That's right, any form you might possibly have within your organisation can be digitised and completed via desktop, laptop, tablet, or phone.
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