HR Blog - HR Best Practice, Thought Leadership and HR Technology Updates

Brought to you by the Codeless Cloud HR Software experts

HR Assistant Job Description

Posted by Mathew French

11 March 2021

This job description template can be used for the Human Resources (HR) Assistant role in a mid-sized Australian or New Zealand organisation. If your business needs to find efficiencies that will save you time and money, HR digitisation and automation will help you streamline the entire employee lifecycle. Ready to transform your recruitment process? Everything you need to get started is available to you on this page.

Organisational Profile 'Your Organisation'

  • Mid-sized organisation.

  • Budget between $10 million and $40 million.

  • Relatively straightforward financing

This sample job description is for a Human Resources (HR) Assistant for a mid-sized Australian or New Zealand organisation in which the HRA takes responsibility providing clerical and administrative support to the Human Resources department.

Sample Position Description

'Your Organisation'
Human Resources (HR) Assistant

Your Organisation: Vision / Mission

The mission of 'Your Organisation' is:

'Your Organisation' serves more than X people nationally each year and has a budget of $Y million.

Please visit to learn more.

Position Description - Your Organisation: Human Resources (HR) Assistant

Reporting to the Head of HR, the Human Resources (HR) Assistant will provide clerical and administrative support to the Human Resources department. A broad and varied role, in this position you will be the central administrative point of contact for the HR function. On a daily basis, you will answer phone calls, manage scheduling, support all employees on the HR team, and perform other administrative tasks as needed. The ideal candidate has a tertiary qualification and at least one year of experience in Human Resources. For the right candidate, significant training will be provided to develop your skills in a way that supports you, and the needs of the business and its most important assets - our employees. You'll also develop the technical and communication skills to begin progress to a more senior role when the time is right.


Specific responsibilities include:

  • Assist with day-to-day operations and provide clerical and administrative support to Human Resources employees, including but not limited to:

    • Preparing and processing payroll.

    • Assisting recruitment to source candidates and maintain / update the company database.

    • Preparing candidates for the recruitment process, including communication and interview scheduling.

    • Supporting performance management functions.

    • Creating and updating job descriptions.

    • Organising meetings, travel and events.

    • Conducting OHS audits.

    • Contacting applicants’ references and performing background checks as required.

    • Supporting new employee orientation, on-boarding, and training programs.

    • Processing documentation and preparing reports related to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).

    • Coordinating HR projects (training, surveys etc) and taking meeting minutes.

    • Dealing with employee requests regarding human resources issues, rules, and regulations.

    • Maintaining a register of complaints and grievances.

Work Hours & Benefits

Discuss the working hours and benefits specific to 'Your Organisation.' Share company policy/ies about work from home and support staff options. Focus on the benefits that set you apart, such as stock and ownership options, paid parental leave, or corporate travel accounts.

Human Resources (HR) Assistant - Your Organisation: Qualifications

The Human Resources (HR) Assistant will be a team player with a passion for HR, an appetite for learning, and an interest in the transformation of the HR function. The HR Assistant will possess the following experience and attributes:

  • Proven experience as an HR Assistant, or in a relevant Human Resources / administrative position.

  • Certificate IV or tertiary qualification preferred.

  • Superior written and spoken communication skills.

  • Excellent interpersonal relationship-building skills.

  • Advanced computer skills, proficient in Microsoft Office, knowledge of Human Resources Information Systems (HRIS), Excel, and demonstrated skills in database management and record-keeping.


Get Started Today With a No Obligation Free Trial

If you work for a mid-sized organisation in Australia or New Zealand, you can use this template as your starting point to attract the right candidates to your business. Use Subscribe-HR's suite of 13 codeless, cloud HR software solutions to seamlessly manage every touchpoint of the employee journey, from the first hello, to the final goodbye.

Want to try it out? Get started right away using our 7-day FREE trial, which gives you no-obligation access to the full functionality of the Subscribe-HR platform. 

Get instant access to our out-of-the-box, templated functionality to get up and running quickly, then use our powerful and flexible configuration tools to adapt your unique, HR process into Subscribe-HR.

Use our simple, step-by-step wizards to set up your organisation, your job description and then submit your job requisition. This is the crucial first step in creating a flexible #HRspine that improves the flexibility, efficiency and effective management of employee information 

You'll be amazed by how fast and easy it is to set yourself up.

Try For Free

Topics: E-Recruitment, hr software, Codeless cloud HR software, Job Description, HR Assistant

Request a Demo