Payroll integration is quite simple. Particularly if the Payroll database is ODBC Compliant. Most of the leading Payroll Systems are ODBC Compliant and reside on either Oracle or MS SQL Databases.
- Oracle – ODBC Compliant
- SAP PAYROLL – ODBC Compliant
- CHRIS21 Payroll – ODBC Compliant
- Aurion Payroll – ODBC Compliant
- Micropay Payroll – ODBC Compliant
- Neller Payroll – XML Integration
- Workday Finance – XML Integration
The process of integration is one that is usually the same in each integration instance. Processes need to be mapped and analyses to ensure that integration is simple.
These Processes include Schedule Configuration based on Payroll run frequency, Triggers and Flow. Very similar to GL integration though in two directions.
Some of the standard triggers are based on things like:
- New Employee Start:
- Sent to Payroll
- First Name
- Date of Birth
- Marital Status
- Start Date
New Salary based on New Starter or Salary Change, Sent to Payroll
New Job based on New Starter or Job Change, Sent to Payroll
New Superannuation Details based on New Starter or Super Details Change, Sent to Payroll
Absence information based on Authorisation in line with Pay Period, Sent to Payroll
Leave Balances sent back from Payroll based on Payroll Run – Payroll Remain source of truth for all calculations of this nature. This works in the same way as an integration with a Time and Attendance system functions with Payroll. If leave is entered into T&A, this is feed through to payroll along with Working Hours, Awards etc.
The beauty about integration with Payroll is that HR Professionals get to use systems that have been specifically design with their needs in mind. E-Recruitment, e-HR Software, and Talent Management needs. Which is now even more critical with the social media and digital age being some visible and prevalent.